Privacy Policy of the Bristol Breakfast Rotary Club

Who we are

Our website address is: https://bristolbreakfastrotary.org.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use Google Analytics to store anonymous data temporarily in the form of cookies placed in your web browser. This information helps us better understand how visitors have come to our site and how they have used it, so that we can give you the best web browsing experience possible.

You can opt out of these tracking cookies by clicking ‘decline’ or ‘no, thanks’ on the pop-up that asks you for your permission to store cookies upon your first visit to this website. If you change your mind and would like to remove the cookies, this can be done by visiting your web browser settings, clicking on ‘Security’ or ‘Advanced Settings’ and clearing your cache and deleting cookies.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Your contact information as well as personal information that could be used to identify you is protected under GDPR (General Data Protection Regulations).

Additional information

Our Data Protection Officer is Kasey Phifer. Please notify her if you would like to invoke your right to erasure under GDPR by emailing pr@bristolbreakfastrotary.org.uk or phoning her directly on her mobile: 07394 870156. If there is no response within three days, please email our secretary at secretary@bristolbreakfastrotary.org.uk.

Your issue will be resolved within 21 calendar days. 

How we protect your data

What data breach procedures we have in place

What third parties we receive data from

What automated decision making and/or profiling we do with user data

Industry regulatory disclosure requirements

Should a data breach occur, we are mandated by law to notify all persons whose data has been involved or possibly compromised. We will do this within 7 calendar days of discovering the data breach.